Loudoun County Civil Court Records

Loudoun County civil court records are filed and maintained by the Circuit Court Clerk in Leesburg, Virginia. The 20th Judicial Circuit handles civil cases in this Northern Virginia county, covering contract disputes, property matters, judgments, and other civil filings. This page covers how to search Loudoun civil court records online and how to reach the clerk's office.

Loudoun County Circuit Court Clerk

The Clerk of Circuit Court for Loudoun County is Gary M. Clemens. The office is at 18 East Market Street in Leesburg and handles civil case filings, land records, judgments, wills, and official court documents for the 20th Judicial Circuit. Office hours are Monday through Friday, 8:00 AM to 4:00 PM. Use the P.O. Box for all mail. Electronic devices are prohibited in the courthouse; attorneys may bring one cellphone. Security screening is required for all visitors.

The Loudoun County Circuit Court page and the county's circuit court page both have current hours and links to case search tools. Land records have a dedicated online system at loudoun.gov/landrecords.

Court terms in Loudoun County begin on the 2nd Monday in February, April, June, August, and December, and on the 3rd Monday in October. Civil phone scheduling runs Mondays and Tuesdays at 9:00 AM; call (571) 258-3708. There are five judges assigned to the 20th Judicial Circuit. Record searches carry a $3.00 per-name fee. Credit card payments carry a 4% fee plus a $5.00 minimum.

Search Loudoun Civil Court Records Online

The main tool for searching Loudoun County civil court records is the Circuit Court Case Information System (CJISWeb). Select Loudoun County from the locality list and search by party name or case number. The system is free, requires no login, and shows case type, filing date, party names, and current status.

For land records, use the dedicated Loudoun County land records system at loudoun.gov/landrecords. This provides direct access to recorded property documents separately from the case search system. It is useful for title searches, deed lookups, and other property research.

For civil claims in general district court, use the General District Court online system. This covers smaller civil matters up to $25,000 and eviction cases. The Virginia Courts self-help portal can help you figure out which court has your case and what search results mean.

Loudoun County is one of the most populous counties in Virginia and has a high volume of civil court filings. If you are searching for a recent case, the statewide CJISWeb system is the most current source. For older records, record searches at the clerk's office cost $3.00 per name searched.

Civil Court Filing in Loudoun County

Civil cases in Loudoun County are filed at the Circuit Court Clerk's office at 18 East Market Street in Leesburg. Filing fees follow the state schedule under Virginia Code § 17.1-275. Claims up to $3,000 carry a $100 fee. Cases from $3,000 to $10,000 cost $200. Suits between $10,000 and $25,000 cost $300. Cases over $25,000 require a $400 base fee.

Civil case forms are at courts.state.va.us/forms/circuit. Complete the forms and bring them to the clerk with the filing fee. Virginia State Bar members can file electronically through VJEFS. Self-represented parties file paper documents in person. Note that electronic devices other than one attorney cellphone are not permitted in the courthouse, so plan accordingly.

Civil court records are presumed public under Virginia Code § 17.1-208. You can inspect case files during business hours at no charge.

Getting Copies of Loudoun Court Records

Standard copies cost $0.50 per page. Certified copies are $2.00 per document. Record searches cost $3.00 per name. Credit card payments carry a 4% fee plus a $5 minimum. Mail requests go to P.O. Box 550, Leesburg, VA 20178. Include the case number or party names, specific documents needed, and payment. For land records, use the dedicated land records system online or contact the recording division directly.

Sealed records, juvenile files, and expunged matters are not available. For all other civil court records, access is open during office hours. Given the high volume of cases in Loudoun County, large requests may need extra processing time.

Nearby Counties

Loudoun County is in the Northern Virginia area near the Maryland border. Adjacent counties include Fairfax County to the southeast, Fauquier County to the south, Clarke County to the west, and Frederick County to the northwest. Loudoun shares the 20th Judicial Circuit with Fauquier County. The Town of Leesburg is within Loudoun County and uses the same circuit court.